Association of Academic Museums and Galleries

Scope of Work

5-10 hours/week, $20/hour

Paid monthly

Reports to Director of Operations

Subject to annual renewal, contract position

Location: Remote

Application Deadline: October 7, 2024 11:59pm EST

The Association of Academic Museums and Galleries is the leading educational and professional organization for academic museums, galleries, and collections. In recognition of the unique opportunities and challenges of its constituents, the AAMG establishes and supports best practices, educational activities and professional development that enable its member organizations to fulfill their educational missions.

The overall goal of this Coordinator position is to provide support for the Director of Operations in the weekly maintenance of the membership data and inquiries, listserv management, job postings, social media engagement, and finance filings for the Association of Academic Museums and Galleries. This role will perform administrative work and clerical tasks, create content for membership communications, and provide customer service to AAMG members.

The work functions to be completed in this position will primarily consist of the following: 

Membership:

• Maintain review of existing membership rolls and update as needed according to ebb and flow of rolling membership renewals and additions.
  • Respond to member questions via email and phone, including but not limited to, helping them navigate the membership renewal process, taking payments over the phone, etc.
• Act as liaison between membership and Director of Operations, working to assist members as inquiries arise. 
• Work towards the continued detailed clean-up of Wild Apricot membership database for the benefit of understanding the make-up of the AAMG membership.
• Assist in the development and distribution of member surveys, forms, newsletters, and other ongoing communications.
• Assist in oversight of listserv
• Approve and post jobs to job board according to AAMG procedure

Social Media: 

• Plan, design, and execute social media material as needed for member related postings and program offerings (including ongoing campaigns such as Member of the Month, Institution of the Quarter, and regional/state related programming events)

Finance: 

• File daily transactions in Quickbooks according to filing system in place
  • NOT responsible for any disbursement of funds

Annual Conference: 

• Provide general support for conference related materials to Director of Operations

A successful candidate for this position will possess basic computer skills that include working with membership databases such as Wild Apricot and filing programs such as Google Docs and Excel. Additionally, a successful candidate will be well organized with strong attention to detail and have the ability to work independently. 

This is a subcontractor work from home position responsible for providing their own computer and internet access in order to fulfill the role of this position. 

Application Process 

Required Application Materials:

Submit the following materials as one pdf by October 7, 2024, to Alexandra Chamberlain, AAMG Director of Operations, at aacademicmg@gmail.com

• A one- to two-page cover letter explaining your interest and any previous related experience
• A resume/CV
• A list of three professional references with their contact information

Applicants should submit materials as a single pdf. 

Interviews will begin in mid-October, with the goal of a position start date of early November.