Association of Academic Museums and Galleries

Event Associate – Haggerty Museum of Art, Milwaukee, WI

Quick link to posting: https://employment.marquette.edu/postings/22199

Posting Details

Posting Number: 201104241

Position Title: Event Associate

State: WI

Employment Status: Part Time

Position Status: Limited Term

If Limited Term (End Date of Assignment, Project, or Grant): 06/30/2025

Position Type: Staff

Job Family: Auxiliary Services

Position Overview

Be The Difference Begins with Great People.

Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community.

We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.

We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.

The Event Associate promotes the Haggerty Museum through highly executed events that have the capacity for transformational experiences that amplify personal, intellectual, social, and physical well-being.

This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal well-being, providing leadership training, and sustaining a culture of respect and inclusion.

Duties and Responsibilities

1. Coordinate with museum staff members, other university departments, committees, and external vendors to plan public receptions, Friends of the Haggerty events, partner uses of the museum, offsite events, donor trips, and an annual fundraiser. Serve as the lead planner for all aspects including managing the museum’s event calendar, budget creation, event layouts, vendor agreements, and full event production from start to finish. Additionally support facility rental inquiries on as needed basis.

2. Produce quality events to ensure a seamless, inclusive, memorable, and impactful experience for all visitors. This includes overseeing all event production vendors, and their use of the museum and any offsite facilities.

3. Building and managing relationships

• Cultivate and maintain relationships as a spokesperson to key external stakeholders such as the Friends of the Haggerty board and committee members
• Act as a key liaison with campus and community partners to further the mission of the HMA through programs and events
• Assist with annual appeal coordination, the 40th Anniversary campaign, and other sponsorship initiatives
• Identify and help recruit potential committee members

4. Promote the museum as an event site that meaningful engages a diverse array of members and visitors in the pursuit of a supportive and thriving community. This includes inclusive event planning as well as oversight of marketing materials from event descriptions, images, invitations, guest lists, and any additional promotional logistics.

5. Evaluate the impact of museum events with success stories, evaluation data from surveys, photos, budget reports, and future recommendations.

Required Knowledge, Skills and Abilities

High school diploma

A minimum of 3 years of related experience.

Strong organizational skills, with the ability to multi-task and adapt quickly during events. Project and event related experience managing budgets and contracts.

Experience building long-term relationships with community partners, donors, and other stakeholders.

Excellent written and oral communication, intrapersonal, collaborative, and organizational skills.

Enthusiasm for fundraising events and member-based activities.

Provide track record supporting diverse constituencies by leading large and small-scale events.

Ability to provide creative solutions and utilize diplomatic skills with minimal supervision.

The ability to be an enthusiastic spokesperson that fosters teamwork. Ability to work cooperatively with others to set goals, resolve problems, and make decisions to ensure events run smoothly.

Ability to set priorities, develop task schedules, and monitor progress towards budget goals.

Skill and willingness to take initiatives to proactively anticipate event needs.

The ability to work and interact tactfully and effectively with representatives of various organizations, the public, and museum staff under pressure.

Must be willing to work evening and weekend hours for museum events as needed.

Preferred Knowledge, Skills and Abilities

Bachelor’s degree in Business, marketing or a related field

Department        Haggerty Museum of Art

Posting Date      11/15/2024

EOE Statement:  It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.

Required Documents

1. Resume
2. Cover Letter/Letter of Application

Optional Documents

1. Curriculum Vitae
2. References

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a High School Diploma or GED?

• Yes
• No

2. * Do you have at least three years of related experience?

• Yes
• No