Job Summary
Manages and supervises all object based activities for the Frost Art Museum including the collection of art objects and artifacts, long term loans, the sculpture park, traveling exhibitions, incoming and outgoing loans, purchases, gifts and de-accessions of works of art. Oversees registration, cataloging, shipping logistics and care of objects for works in storage, long term and short-term loans for particular exhibitions held in the Museum. Serves to achieve the museums goals and objectives relating to the proper care and documentation of its collections and works of art on loan.
Oversees the care and maintenance of collections on exhibition, in storage, and on loan to the museum and in the Sculpture Park at FIU. Monitors temperature, relative humidity, light levels, and integrated pest management in galleries and collections storage areas. Directs the safe handling, preservation, storage, and security of artifacts in the collection and custody of the museum.
Develops, implements and updates collections-related policies and procedures according to AAM standards and best practices. Fosters compliance with federal, state, local and international laws related to art collection management; liaises with Director, University General Counsel and Risk Management on collections-related ethical, legal and risk management issues.
Supervises the Assistant Registrar, part-time and temporary employees, students and interns in the collections area. Works with staff involved in the areas of Collections, Exhibitions, Sculpture Park and Building Maintenance. Trains staff in proper handling and care of collection.
Maintains records of collections, artists and donor files. Creates and maintains legal documents related to exhibitions and collections including: loan agreements, loan requests, insurance policies and certificates, deeds of gift, and related gift forms. Conducts periodic collection inventory and coordinates inventory activities with University Property Control.
Prepares documentation and performs object provenance research for new acquisitions and de-accessions; coordinates with donors, dealers, insurers, conservators, risk management, legal counsel, property control and the University Foundation as related to the acquisition or de-accession of collection objects.
Plans departmental budget and assists with grant-writing and finding funding sources for the proper care, storage, documentation and preservation of the collection.
Contracts external services as needed for conservation, rigging, packing, crating, shipping, framing and mount-making. Supervises contractors working in collections areas.
Develops, implements and updates disaster preparation, response and recovery plans for collection objects in coordination with Director, Security Manager and other key personnel. Maintains hurricane/emergency supplies and manages hurricane/emergency preparedness for collections areas and Sculpture Park.
Coordinates with registrars from borrowing and lending institutions for packing, crating and shipping of art from the collection or art being loaned for exhibition. Oversees safe handling at installation and de-installation of exhibitions; serves as courier or designates courier when needed.
Oversees digital collections activities including: cataloging of art objects, updating catalog records, location tracking, digital imaging of collection objects, uploading of clean metadata and images for access by internal and external community. Oversees the photographic rights and reproduction permissions.
Facilitates research on the collection by students, faculty and scholars from within and outside the University.
Performs other related duties as assigned or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Performs essential duties in any emergencies such as hurricanes, storms, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.
Coordinates along with assistant registrars all practical arrangements for each exhibition, including loan negotiation, contract and loan agreement preparation, condition checking, packing, transport, insurance, couriers, installation, and photography. Manage the care and handling of objects loaned for exhibition including condition reporting, handling, and temporary storage.
Minimum Qualifications
Bachelor’s in related discipline and seven (7) years’ experience in related field or Master’s degree and five (5) years’ experience in related field.
Departmental Requirements
5 years of experience in the museum field with knowledge of registration, art handling and collection care standards and best practices.
Desired Qualifications
Knowledge of Proficio by Re: Discovery software (collection database).
Job Category
Administrative
Advertised Salary
$55,000 – $65,000
Work Schedule
Begin time: 8:30 AM
End time: 5:00 PM
Working Condition(s)
Required to spend 50% or more of time operating a computer
Pre-Employment Requirements
Criminal Background Check
Fingerprinting Check
Other Information
Ability to work occasional evenings, weekends and at locations outside of the University
How to Apply
Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in “My Applications“.
In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
*This posting will close at 12 am of the close date.
Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in “My Applications“.
In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.
*This posting will close at 12 am of the close date.
Disclosures
Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/wp-content/uploads/sites/54/2016/04/Campus_Security_Report__Safety_Guide.pdf.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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