Position Title: Development and External Communications Manager
Department Name: IU Museum of Archaeology and Anthropology
Supervisor: Executive Director
IU Museum of Archaeology and Anthropology (IUMAA) takes aspects of the former museum and the Laboratory of Archaeology and combines them into one cohesive experience. With an impactful long-term vision focusing on purposeful storytelling, stewarding collections, and bringing these items to communities, the IUMAA thoughtfully houses and displays over 5 million artifacts that span across a broad range of the human experience. The IUMAA is accessible for research as well as teaching and is culturally connected to our broader community through partnerships with Indigenous communities, advisory boards, and other IUMAA community members.
Development and External Communications Manager (Grant Leader), plays a crucial role in securing funding through grant writing, as well as enhancing the museum’s public image and engagement through strategic external communications efforts. This position partners and collaborates with the curatorial team, collections team, and the business manager as well as other staff and volunteers throughout the Museum, community consultants, and with colleagues throughout the IU Bloomington campus.
Department-Specific Responsibilities
Researches and identifies grant opportunities aligned with the museum’s mission.
Prepares compelling proposals, applications, and reports.
Collaborates with internal teams to gather necessary information, monitors application progress, and manages deadlines and budgets.
Maintains accurate records of applications and awards.
Cultivates relationships with grant-making institutions, enhances the museum’s visibility, and develops external communication strategies.
Creates engaging content for press releases, newsletters, website updates, and social media.
Collaborates with design and marketing teams for visually appealing materials.
Cultivates relationships with media outlets, prepares museum representatives for interactions, and develops a public media policy.
Collaborates on outreach programs and partnerships with the Learning and Community Engagement team.
Tracks and evaluates the effectiveness of external communications, prepares regular reports on grant-related activities and outcomes.
General Responsibilities
Provides high level of operational leadership and management of assigned staff members in providing grant administration services (proposal review, submission, award acceptance, financial monitoring, and closeout and reporting of sponsored project accounts) and establishes associated processes, policies, and standards.
Provides direction and guidance on complex projects/initiatives or in interpreting regulations and/or legal terms.
Determines short-term project plans and long-term operational objectives, including managing timelines/deliverables and developing staffing resource plans; generates benchmarks of success; provides guidance to team members, staff, and faculty on federal, state and university policies, particularly with seemingly conflicting policies and regulations; resolves issues that are elevated by team members.
Provides advice, guidance, and leadership to grant services team(s) in daily activities; responsible for staff recruitment, training, evaluation, and motivation, as well as delegating duties and monitoring activities; communicates goals and organizational mission while providing ongoing feedback designed to encourage professional growth for managers and staff.
Manages high level assignments and allocation of staff resources, including negotiating and coordinating initiatives that may involve staff in other departments/areas/teams.
Makes budgetary recommendations/proposals based on resource needs and ensures cost containment.
Reviews and ensures compliance policies and procedures necessary for all aspects of grant and contract administration are understood, communicated, and followed.
Interprets and applies dynamic agency rules and guidelines; evaluates existing policies, designs and/or recommends new procedures and tools, and establishes common goals; crafts recommendations for how to enhance the efficiency of the organization’s business processes.
Oversees the design, development, and presentation of faculty, staff, and researcher training programs, materials, workshops, and other activities as new information becomes available or new policies and procedures are implemented.
Represents IU to external funding agencies and auditors by responding to questions and resolving concerns in relation to proposal submissions or award documents; presents and/or participates in national and regional workshops and conferences sponsored by funding agencies and/or professional organizations; engages faculty and research staff through outreach designed to strengthen relationships among the research community and research administration.
Prepares management reports and summaries for senior administration, executive, agencies, and/or committees; acts as advisor to executive committees; serves on various university committees related to research administration.
EDUCATION
Required
Bachelor’s degree (preferably in related field)
Preferred
Master’s degree
WORK EXPERIENCE
Required
4 years of experience in progressive research administration
1 year of experience in management LICENSES AND CERTIFICATES
Preferred
Certified Research Administrator (CRA) upon date of hire SKILLS
Required
Proficient communication skills
Maintains a high degree of professionalism
Demonstrates time management and priority setting skills
Demonstrates a high commitment to quality
Excellent organizational skills
Excellent collaboration and team building skills
Effectively coaches and delivers constructive feedback
Instills commitment to organizational goals
Demonstrates excellent judgment and decision making skills
Effective conflict management skills
Builds and manages effective teams
Knowledge of federal, state, and agency regulations applicable to sponsored programs
Strong command of research administration operations
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
IU Museum of Archaeology and Anthropology, Bloomington, Indiana (onsite)
$75,000 per year
For full-time staff employees, Indiana University offers a wide array of benefits including:
Multiple plan options for medical insurance
Dental insurance
Health Savings Account with generous IU contribution
Life insurance, LTD, and AD&D options
Base retirement plan contribution from IU, subject to vesting
Additional supplemental retirement plan options
Tuition benefit for IU classes
10 paid holidays per year
Generous Paid Time Off
Paid Parental Leave
Employee Assistance Program (EAP)
Learn more about our benefits by reviewing our online Benefits Brochure.
Directions on how to apply:
Non-IU employees should click on the first link below to access the careers site; current IU employees should click on the second link below.
Review the job description and then click on “Apply for Job” to begin your application.
Non-IU employees will need to sign in to access your account. If you do not already have an account, click on “Register Now” to create an account. Current IU employees will be recognized through CAS Authorization.
Complete the application process.
If you are NOT an IU employee currently, please use the following link: https://hrms.indiana.edu/psp/PH1PRD_PUB/EMPLOYEE/HRMS_PUB/c/HRS_HRAM_FL.HRS_ CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1& JobOpeningId=309951&PostingSeq=1
Current IU employees should use this link: https://hrms.iu.edu/psp/PH1PRD/EMPLOYEE/HRMS/c/HRS_HRAM_EMP_FL.HRS_CG_SEAR CH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&SiteId=1&FOCUS=Employee&JobOpeni ngId=309951&PostingSeq=1
Categories: Job Postings